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What is GKS 2.0?
GKS 2.0 is the updated version of the white cash register. The system has been adapted to today's digital way of working and enables more secure and efficient data exchange with the FPS Finance.
For you as a hospitality business owner, little will change in terms of day-to-day operations, but behind the scenes, a number of processes are being modernised.
What exactly is changing?
GKS 2.0 includes the following changes:
· data relating to each sale will be automatically transmitted via a new fiscal data module (FDM);
· VAT calculations will be carried out in this fiscal module rather than in the cash register itself;
· cash register receipts will feature a QR code;
· digital cash register receipts will be possible, for example by email or QR code.
Depending on your current cash register system, updating the fiscal data module may be sufficient. Older systems may need to be replaced outright. We would be happy to review the impact of this update on your business together with you.
When do you need to switch?
That depends on your situation.
Are you starting a new hospitality business? Since 1 July 2026, new businesses are required to use GKS 2.0 from the outset.
Already using a white cash register? Then a transition period will apply. The deadline for switching depends on the purchase date of your current cash register.
The following deadlines apply:
if your current cash register was bought before 1 January 2018, you must switch by 1 July 2027 at the latest;
if you bought your current cash register between 1 January 2018 and 31 December 2021, the deadline is 1 July 2028;
if you bought your current cash register on or after 1 January 2022, the switch must be made by 1 January 2029 at the latest.
Do you have multiple cash registers? In that case, the date of the most recent purchase applies. The purchase or registration date of the fiscal data module (FDM) is irrelevant in this regard.
Don't forget the tax benefit
Switching to GKS 2.0 requires an investment. Fortunately, this investment may also offer tax benefits.
Are you investing in a certified cash register system or a new fiscal data module? You may be eligible for the increased investment deduction of 20% for digital investments, provided the statutory conditions are met.
Our experts would be happy to assess whether your investment qualifies. This will ensure you don’t miss out on any tax benefits while getting the most out of your investment.
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More than just a new white cash register
The introduction of GKS 2.0 is a good opportunity to evaluate the digitalisation of your hospitality business. Are your cash register system, accounts and administration already working together as efficiently as possible? Are there any processes that can be fine-tuned?
We would be happy to help you explore the options. We will not only check whether you comply with the new regulations, but also advise you on the tax implications and further digitalisation of your business.
Don't wait until the last minute
Even if you still have several years to make the switch, it is advisable to plan ahead.
Not every existing cash register system can be easily adapted, and demand for installations is likely to increase significantly in the coming years. Planning ahead will help you avoid unnecessary time pressure and unexpected problems.
We would be happy to help you with this as well. We will not only help you meet your statutory obligations, but also organise the transition as efficiently as possible.
Do you have questions about GKS 2.0?
Not sure whether your current cash register system is still compliant or when you need to switch? Please feel free to contact us. Together, we can review which requirements apply to your business and how to organise the transition as smoothly as possible.
